Telecommunications Expense Reduction Services

The DataSpan Telecom Cost Reduction Program.

The quickest way to generate new cash to maintain solvency during these challenging times is by reducing expenses. Did you know that companies typically overspend on telecom services by about 30%? To find some financial relief, we recommend, during this latest economic downturn, companies should review their telecom bills as the potential to generate significant cost savings.

Our approach to telecommunication costs is straight forward. At no direct cost to our clients, we conduct our analysis of your company’s telecom bills, and from that analysis, develop an Action Plan detailing how we intend to achieve savings. We take a strategic approach breaking down our risk-free telecom billing review into four phases to ensure every aspect is taken into consideration, all the while maintaining the services you need.

We identify overcharges, errors, unused lines and equipment, inefficient technology and then negotiate with current and potential new telecom providers on our client’s behalf. Next, we map out and document a plan of action as outlined in our Value Report and present that plan to you.

Our program has successfully employed this contingent basis business model for 20+ years and has acquired over 20,000 clients delivering documented savings of over $300 million.

The quickest way to generate new cash to maintain solvency during these challenging times is by reducing expenses. Did you know that companies typically overspend on telecom services by about 30%? To find some financial relief, we recommend, during this latest economic downturn, companies should review their telecom bills as a potential way to generate significant cost savings.

Telecom expense reduction services are an effective way to review your current situation and make a positive action plan to start saving your company money. DataSpan offers this valuable service with proven results for our clients.

What Is This Service?

A telecom cost reduction program, also known as telecom expense management (TEM), is an expert service that helps you uncover ways you can save money on your telecommunication costs.

Our approach to telecommunication costs is straight forward. At no direct cost to our clients, we first conduct our analysis of your company’s telecom bills. We review voice, data and video telecom related services such as:

• Local service
• Calling cards
• Wireless
• Audio, video, web conferencing
• Long distance
• Web hosting/co-location
• Data (WAN)
• Network security, data backup, disaster recovery
• Remote access
• Traffic studies
• Internet
• Fleet management (ELD)

From that analysis, an Action Plan is developed detailing how the savings can be achieved. We take a strategic approach, breaking down our risk-free telecom billing review into four phases to ensure every aspect is taken into consideration, all while maintaining the services you need.

We identify inefficiencies and problems that are costing your company and then negotiate with current and potential new telecom providers on your behalf. Next, we map out and document a plan of action as outlined in our Value Report and present that plan to you.

Our program has successfully employed this contingent basis business model for over 20 years and has acquired over 20,000 clients, delivering documented savings of over $300 million.

How Can You Reduce Costs?

A telecom expense audit can help you reduce your costs in several ways. Some key ways include fixing issues like overcharges, errors, waste and inefficient technology.

1. Avoid Overcharges

Many companies tend to stick with the same telecom providers they originally partnered with and don’t pay close attention to their bills over time. A telecom expense reduction assessment could reveal that you’re overpaying for certain services. For instance, some companies may not realize their contractual terms have expired, and they are now paying higher rates for long-distance calls than they previously were.

These changes are not always obvious. Identifying overcharges allows you to make the changes you need to save money, and in some cases, consider new telecom providers.

2. Correct Errors

Since few companies take the time to verify each line item on their invoices, errors can often slip through unnoticed. Errors are an all-too-frequent problem in telecom billing. Some examples include errors in:

• The calculation of taxes and tariffs
• Activation and disconnection dates
• Agreed-upon contract pricing

These errors typically cause companies to overpay by small increments. However, these overpayments can add up significantly over time. Identifying past errors can lead to a credit on your account, and continuing to look for errors can help you avoid overpaying for telecom services.

3. Eliminate Waste

Paying for unused lines and equipment is tantamount to throwing money away. And yet, many companies are unknowingly doing just that. Your telecom needs are likely to evolve over time, so the equipment and services you needed to pay for a year or several years ago may not be the same equipment and services you need now.

A telecom cost reduction program can identify sources of waste in your telecom setup so you can eliminate it and enjoy lower costs without sacrificing anything you need.

4. Upgrade Inefficient Technology

As technology progresses, what may have been a top-of-the-line piece of tech several years ago may now be inefficient compared to the newest available technology. Upgrading to new equipment may mean an upfront investment, but it could save you money over time if it’s more efficient.

Cost reduction in the IT industry often means upgrading to newer, better technology that can help you achieve your goals. Your audit team can help determine whether an upgrade would make sense for your company.

What Are the Benefits of This Service?

When you partner with DataSpan for telecom expense reduction services, you can experience some valuable benefits to your company. These benefits include:

• Maximized cost reduction: Reducing costs is a priority for every company, but you may not have the resources or expertise to conduct a self-audit of your telecommunications costs. Even when companies attempt to manage their telecom costs in-house, they are not likely to have a maximum impact. When you take advantage of TEM services from DataSpan, you can rest assured that you’re reducing your costs as much as possible.
• Inventory management: Over time, it is easy for companies to lose track of what equipment they have and what they are actually using. A telecom expense audit is a helpful way to take stock of all your telecom inventory so you can eliminate waste, potentially add new equipment and use your existing equipment more effectively.
• Continued monitoring: Conducting an audit of your current telecom costs is an important part of TEM services, but so is creating a plan going forward. Continued monitoring of your telecom expenses will allow you to identify how much you were able to save from the changes made and any additional ways to reduce costs.
• No direct fees: Our analysis comes at no direct cost to our clients, which means it’s risk-free. You have nothing to lose, but much to potentially gain. Instead of worrying about the expense of a telecom cost audit, you can look forward to the savings you could start seeing.
• Reporting: Understanding every aspect of your telecommunications can be overwhelming since there are so many facets to most companies’ telecom systems. This is why it is so valuable to receive a report that is both comprehensive and comprehensible. We prepare the data for you in a way that makes it clear what action steps are needed to reduce your costs.
• Updated services and technology: If your audit reveals you are being held back by outdated services and technology, then you can benefit from some updates and changes. Normally, it can be difficult to know when is the right time to upgrade your equipment and change your services, but a TEM audit can help you decide.

DataSpan Can Help You Reduce Your Telecom Costs

The global telecom expense management market is projected to be worth $4.92 billion by 2024, so you can be sure there are and will continue to be many companies offering TEM services. So, why should you partner with DataSpan? DataSpan has a long history of delivering valuable solutions to our clients across a broad spectrum of IT needs. Our competitive level of expertise, experience and customer-centric philosophy positions us to serve your company effectively.

Our track record of success and the amount we’ve been able to save our clients says it all. We can make your telecom cost reduction efforts a success. Below, you can request more information, or you can find your local DataSpan representative. With representatives all over the country, you can count on DataSpan to provide the valuable services you need.